Understanding Indemnities Under English Law:
Key Principles and Recent Developments
Indemnities are a common but often misunderstood feature of commercial contracts. They can significantly shift the balance of financial risk between parties, particularly in high-value, regulated, or cross-border transactions. This article outlines the current position under English law, explores how indemnities differ from general damages claims, and highlights recent developments that may affect how indemnities are interpreted and enforced.
What Is an Indemnity?
Under English law, an indemnity is a contractual promise by one party (the indemnifier) to compensate the other (the indemnified) for loss or liability arising from a specified event. In principle, unlike a general claim for breach of contract, indemnities may provide for compensation without the need to prove a breach or foreseeability of loss.
In essence, an indemnity is a risk-allocation tool to shift the risk the party that is best placed to mitigate that riosk.
Key Legal Principles
Indemnities Are Interpreted Strictly
English courts interpret indemnity clauses in accordance with their natural meaning, using the usual principles of contractual construction. However, because indemnities often operate to allocate risk beyond ordinary breach claims, courts will not readily imply wider meanings or assume obligations beyond the wording used.
Proof of Loss vs. Debt Obligation
A claim under an indemnity may avoid some of the limitations of general damages claim: If the indemnity is constructed so that it gives rise to a debt claim, the party claiming under the indemnity may not need to prove actual loss. If however the indemnity is not constructed as a debt claim there may be not difference between the claim under the indemnity and a normal damages claim. Whether the indemnity amounts to a debt claim or not will depend on how the clause is drafted.
Mitigation of Loss
Whether the indemnified party has a duty to mitigate their loss depends on how the indemnity is framed. Courts typically consider whether the indemnity is a "true indemnity" (i.e. a standalone obligation to pay), in which case the duty to mitigate may not apply. However, if the clause is effectively compensatory in nature, the duty to mitigate might still be relevant.
Third-Party Claims
Indemnities are often used to protect against liabilities to third parties. In such cases, courts may require:
- Proper notice of the third-party claim,
- Evidence that the indemnified party acted reasonably in settling or defending the claim, and
- Proof that the claim falls within the scope of the indemnity.
Recent Judicial Commentary and Trends
There has been no dramatic shift in the law of indemnities in the past year, but several cases have reaffirmed and clarified the following principles:
- Clarity is Crucial: Courts remain unwilling to expand indemnity obligations beyond what is expressly agreed. In Equitix v Fox [2024], the Court of Appeal reiterated that “commercial certainty requires precision,” particularly where indemnities are used to allocate risk between sophisticated parties.
- No Automatic Right to Recover: The case of Harrington & Co v Delta Rail [2023] reinforced that an indemnity does not always guarantee full recovery. The scope of the clause, and whether it covers the type of loss claimed, will be closely scrutinised.
- Liability for Legal Costs: Courts continue to distinguish between indemnities that include legal fees and those that do not. If the indemnity is silent on legal costs, recovery is not guaranteed—even if costs were incurred in defending a third-party claim.
Drafting Tips: Making Indemnities Work
To ensure an indemnity is enforceable and achieves its intended purpose, consider the following:
- Be specific about what is covered—losses, liabilities, third-party claims, legal fees, etc.
- Include procedural requirements, such as notice of claims, cooperation obligations, or settlement approvals.
- Clarify whether mitigation applies and whether proof of loss is needed.
- Define the scope clearly: is it limited to direct losses, or does it include consequential losses?
- Use consistent language, especially where the contract includes both indemnities and limitation of liability clauses.
Limitation and Interaction with Other Clauses
Indemnities often interact with limitation of liability clauses, exclusion clauses, and warranties. Under English law, unless expressly stated otherwise, indemnities may still be subject to general limitations of liability (such as caps or exclusions). Drafting must be deliberate and coordinated to avoid internal conflicts or unintended gaps.
Conclusion
Indemnities remain a powerful tool for managing contractual risk under English law—but they must be approached with care. Recent cases confirm that courts will enforce clear and precise indemnity provisions but will not stretch their meaning beyond the language used.
Well-drafted indemnities can provide certainty, protect against third-party exposure, and reduce litigation risk. However, they are not a substitute for comprehensive contract management or proactive risk allocation elsewhere in the agreement.
If you would like support drafting or reviewing indemnities in your commercial contracts, our team would be pleased to assist.
Changes to the Universal Postal Convention and UPU Constitution (2025)
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Overview
The Universal Postal Union (UPU) plays a central role in coordinating the international postal system. With nearly all countries as members, it sets the rules and standards that govern cross-border mail and parcel delivery. In recent years, the UPU has introduced several structural and regulatory reforms to modernise its framework—most notably, changes to the Universal Postal Convention and the UPU Constitution. This update outlines the key developments taking effect in 2025 and their implications for UK businesses and postal operators.
1. Convention Now in Permanent Force
Previously, the Universal Postal Convention was renewed every four years at UPU Congress meetings. However, following decisions made at recent Congresses (notably in Abidjan and Riyadh), the Convention has now been given permanent status. It will no longer lapse and be replaced periodically. Instead, amendments will be made through an ongoing update process.
Key implications:
- Greater legal and operational continuity for international postal services.
- Simplified ratification and implementation processes for member states.
- A shift from whole-document renewals to incremental legal updates.
2. First Additional Protocol – Coming into Force
An important new instrument—the First Additional Protocol to the Universal Postal Convention—will come into force on 1 January 2025, with some provisions taking effect on 1 January 2026. This protocol introduces technical and service-related amendments, including expanded definitions of optional services and modernisation of operational standards for international mail.
Practical considerations:
- Postal operators must adapt to updated service classifications and revised handling procedures.
- National regulatory bodies will need to update their domestic frameworks to reflect these new obligations.
- Businesses using international delivery services should be aware of potential changes in postal terms and service options.
3. Regulatory Updates in Early 2025
Between February and March 2025, the Postal Operations Council (POC) introduced several technical adjustments to the regulations underpinning the Universal Postal Convention. These updates reflect evolving practices in parcel handling, mail remuneration, and service categorisation.
Actions required:
- Designated postal operators should review these amendments and align internal procedures accordingly.
- Updated implementation guidelines should be incorporated into operational manuals and compliance documents.
4. Terminal Dues and Payment System Reform
Terminal dues—the fees postal operators pay each other for delivering inbound international mail—are currently undergoing significant review. A new model, known as Integrated Remuneration, is being piloted for implementation in the 2026–2030 period. Consultations and technical evaluations are ongoing in advance of formal decisions expected at the next UPU Congress, scheduled for late 2025 in Dubai.
What to expect:
- Potential changes to the calculation of cross-border delivery costs and revenue sharing.
- Greater emphasis on aligning remuneration with actual mail volumes and service types.
- UK operators should engage with national authorities and industry forums to monitor developments.
5. Broader Modernisation and Strategic Priorities
Beyond operational updates, the UPU is also pursuing broader reforms, including:
- Streamlined governance structures and budgetary control.
- Initiatives to support environmental sustainability and carbon reduction in postal logistics.
- Greater inclusion of private-sector logistics providers through structured partnerships.
These changes reflect the UPU’s aim to remain relevant and responsive in an increasingly digital and commercially competitive global environment.
What UK Businesses and Operators Should Do Now
- Update internal compliance procedures to reflect the First Additional Protocol and the latest regulatory changes.
- Engage with terminal dues reform discussions, particularly if involved in international e-commerce or logistics.
- Review commercial terms with postal and delivery partners to ensure compatibility with updated service definitions.
- Monitor the lead-up to the 2025 UPU Congress, which may introduce further changes affecting cross-border delivery frameworks.
- Align with sustainability objectives where relevant, particularly in procurement and logistics planning.
Conclusion
The legal and operational framework for international postal services is evolving. With the Universal Postal Convention now in continuous force and new protocols and payment models on the horizon, UK operators and businesses should stay proactive. Understanding and anticipating these changes will help mitigate risk and maintain smooth international mail and parcel operations in the years ahead.
For advice on how these developments may affect your contracts, compliance obligations, or logistics strategy, we are available to assist.